Procedure

1. Open Outlook
   • Launch Microsoft Outlook on your computer.
2. Access Signature Settings
   • Click on the File tab in the top-left corner.
   • Select Options from the menu.
3. Navigate to Mail Settings
   
   • In the Outlook Options window, click on Mail in the left-hand menu.
4. Open Signatures
   
   • Click on the Signatures… button under the Compose messages section.
5. Edit Signature
   • In the Signatures and Stationery window
     • Edit an Existing Signature: Select the signature you want to update from the list.
     • If your signature isn’t here, please refer to the install signature documentation.
6. Update Signature Content
   • In the Edit signature box, type or paste the content you want to include in your signature. You can format the text using the available formatting options (e.g., font, size, colour).
   • To add an image or logo, click on the Insert Picture icon and select the image file from your computer.
7. Set Default Signatures
   • Under Choose default signature, select the email account for which you want to set the signature.
   • Use the drop-down menus to select the signature for new messages and Replies/forwards.
8. Save Changes
   • Click OK to save your changes and close the Signatures and Stationery window.
   • Click OK again to close the Outlook Options window.
9. Verify Signature
   
   • Create a new email to ensure the updated signature appears correctly.
     

Troubleshooting